Publication Ethics and Malpractice Statement
The Studia Romanistica and honours the general ethical principles of publication in research, as declared by the COPE (Committee on Publication Ethics – for more details see https://publicationethics.org). Since the aim of the Studia Romanistica is to contribute to the development of knowledge in the field of Romance philology, the editorial board examines all submitted contributions to ensure that they do not misrepresent research results, which could damage trust in the journal.
Authors, authorship and contributorship
All articles submitted to the Studia Romanistica must be original, and cannot be submitted to other journals for simultaneous consideration. It is not acceptable to submit manuscripts that have been published previously. All quotations and paraphrases must be properly documented in accordance with the journal's guidelines.
Contributors to the journal are obliged to
- acknowledge all sources
- provide a list of references and/or statements of financial support for their research paper
- participate in the peer review process (they are expected to redraft the paper or revise it critically in accordance with the recommendations of reviewers, provided that the publication of the paper is conditioned upon such redrafting)
- refrain from any form of plagiarism
Fraudulent research and knowingly inaccurate statements and plagiarism in any of its forms constitute unethical behavior and are considered unacceptable. In such cases, the contribution will be rejected (see Peer-review process). The articles in each issue are randomly checked by iThenticate – SimilarityCheck to help detect plagiarism.
In the Studia Romanistica, the authorship of an article is defined on the basis of these principles:
- Substantial contributions to the conception or design of the work, acquisition of data, or analysis and interpretation of data; and/or
- Drafting the article or revising it critically with regard to important intellectual content; and
- Final approval of the version to be published; and
- Agreement to be accountable for all aspects of the work and to ensure that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.
Contributors who do not meet the above criteria for authorship should not be listed as authors, but they should be acknowledged. The corresponding author should obtain written permission for such acknowledgement from all acknowledged individuals.
The submitting author is responsible for providing the contributions of all authors and non-authors at submission. We expect that all authors will have reviewed, discussed and agreed to their individual contributions ahead of the publication.
Editors and the editorial board
The editorial board makes a constant effort to improve the professional and formal quality of the Studia Romanistica. Editors will ensure that all information related to submitted manuscripts is kept confidential before publication. The editors reserve the right to make changes to the language, form and style of the papers submitted. The editor and editorial board of the journal have sole responsibility for making decisions on which articles submitted to the journal shall be published.
The peer-review process
All submitted articles are reviewed in a double-blind review process and read by the editorial staff. Reviews are elaborated by scholars who are experts in the given fields. In the review process, the editors do not disclose the identity of authors and reviewers. The editors are obliged to inform the authors about the results of the review process and to give them important feedback (based on the independent peer reviewers' reports) which may lead to an improvement in the quality of the article. The reviewers are responsible for giving an objective, unbiased assessment of the submitted manuscript. In the case of any doubts regarding possible plagiarism, the reviewers draw attention to such doubts. If the editors detect plagiarism or any other cases of misconduct, the author's work will be rejected and his/her institution will be informed. The reviews contribute to the final editorial decision-making process.
The journal's policies on conflicts of interest / competing interests
All journal submissions are assigned to editors and reviewers in such a way as to minimize potential conflicts of interest that may influence their judgement on what is published. The journal avoids the following relationships between editors and/or reviewers and authors: colleagues (current or recent), recent co-authors, and doctoral students for which editor / reviewer served as a committee member or the Ph.D. supervisor. Our editors and reviewers are asked to declare any competing interests.
In addition, authors are requested to disclose all financial and non-financial interests that could lead to bias regarding the work submitted for publication.
How the journal will handle complaints and appeals
All complaints will in the first instance be handled by the Editor-in-Chief responsible for the journal. The Editor-in-Chief will handle all complaints concerning scholarly content (e.g. an appeal against rejection), complaints about the failure of processes (e.g. excessive time taken to review) and complaints about publication ethics. The complainant will be given appropriate feedback.
In case of appeals against rejection, the Editor-in-Chief will consider the author's arguments and the reviewers' reports, and based on these considerations, will decide whether:
- The decision to reject should stand; or
- Another independent review is required; or
- The appeal should be accepted.
The complainant will be informed of the decision with an appropriate explanation. The decision on the appeal is final.
In cases of complaints about publication ethics, the Editor-in-Chief will follow guidelines published by the Committee on Publication Ethics (COPE). The Editor-in-Chief will decide on a course of action and will provide feedback to the complainant.
If the Editor-in-Chief is the subject of the complaint, the complainant should address the communication to the Vice-Dean for Research at the Faculty of Arts, University of Ostrava (contact: https://ff.osu.eu/deans-office/).
The journal's policies on data sharing and reproducibility
We support transparency and openness around data and other materials associated with research. The journal thus encourages authors, where possible and applicable, to deposit data that support the findings of their research in a public repository.
The journal's policy on ethical oversight
The journal's policy concerning oversight on how ethical principles are observed is built on mutual trust among all participants in the publication process and acknowledgement of the essential necessity to observe all principles of publication ethics.
The journal follows the СОРE definition of Ethical oversight, acknowledging that “Ethical oversight should include, but is not limited to, policies on consent to publication, publication on vulnerable populations, ethical conduct of research using animals, ethical conduct of research using human subjects, handling confidential data and of business/marketing practices”. We are ready to consider all appeals provided that they are substantiated and not anonymous.
Corrections and retractions
All corrections and retractions will be considered by the editors in line with COPE's Retraction guidelines. If an author or journal are found to have made an error, this may result in the editors' implementation of the following measures, depending on the situation:
- if the manuscript is still under consideration, it may be rejected and returned to the author;
- if the article has already been published online and in print, then depending on the nature of the error,
- a correction may be placed with the article;
- an editor's note or editorial expression of concern may be placed with the article.
- in severe cases, if the article has already been published online but not in print, a retraction of the article may occur. Reasons will be given in the published retraction notice. The article will be retained on the website, but will be watermarked as “retracted”.
The journal's policy on intellectual property – copyright and licence
The online version of the Studia Romanistica has been a fully open access journal since volume 1/2021. All articles will be made immediately and permanently free for everyone to read, download, copy, distribute, print, search, or link to the full texts of articles, crawl them for indexing, pass them as data to software, or use them for any other lawful purpose. Author(s) contributing to the journal agree to publish their articles under the Creative Commons Attribution Non-Commercial 4.0 International license for non-commercial purposes (CC BY-NC-4.0).
Open Access publishing in the journal is free of charge.
Authors retain copyright and grant the journal the right of first publication, with the work simultaneously licensed under Creative Commons Attribution Non-Commercial 4.0. International License, which allows others to share the work with an acknowledgment of the work's authorship and initial publication in this journal.
Updated: 31. 10. 2022